Reflection on the IT Project Management Class

In the Name of the Most Gracious the Most Merciful…

Alhamdulillah I have completed this course with the assistant of our beloved lecturer Madam Masita. Thank you Madam for guiding us to be a better person by giving us this knowledge. May Allah bless u madam. First and foremost, the best about this course is that I manage to know well how to be a good project manager and successful team leader.

Maybe I could not manage to be a good project manager during our class time. But InsyaAllah madam, with your dua and permission from Allah, all what you have teach to me I will not just take it in theory, but I will implement and teach others too. All the subjects in this course really benefit me to be a successful IT person, InsyaAllah.

The thing I dislike most about the course is not about the course, but it is the student who studies the course. While you are teaching, there are some student didn’t give a full concentration to our discussion. And I sorry if I have done like that before.

To improve the delivery of the course maybe we need to consider for variety our teaching method. For me, this course is all about team work. Whether we are the leader or not, we are standing as a team. Such the module like Ta’aruf, team building, Ice-breaking need to be consider while letting the student to be in their group by their own. A good project manager or a good leader come from a good project follower or project team member. Letting them to jump to be a leader might cause a problem on the future.

In term of the content, I think we must move forward in generating the Muslim IT minded. We need to setup the vision for each of class members to become a project manager that can contribute something for the ummah, not just for our own seek. Islamic perspective need to be emphasized in every chapter of PMIT. Amanah, Siddiq, Fathonah and Tabligh are the basis items for each project manager. InsyaAllah madam, we’ll be generating the next Salahudin generation to take back Islam to the glory and created the new civilization better that ottoman and others empire, InsyaAllah.

If I have more time, I wish to have an ice-breaking module and group binding modules. Thus, fun learning can be implemented also to attract the student to love the course. If can we all together want to be a team in PMIT for this year and That will bind our heart to create a magnificent ukhuwah and lead us to be a good manager and leader in the variety of areas in the future.

InsyaAllah.

Chapter 12

Project Procurement Management

Procurement means acquiring goods and/or services from an outside source. Procurement is sometimes called outsources. We outsources to reduce both fixed and recurrent costs, to allow the client organization to focus on its core business, to access skills and technologies, to provide flexibility and to increase accountability.

A contract is a mutually binding agreement that obligates the seller to provide the specified products or services and obligates the buyer to pay for them. There are 6 processes in project procuremeny management:
— Planning purchases and acquisitions
— Planning contracting
— Requesting seller responses
— Selecting sellers
— Administering the contract
— Closing the contract

The first process is planning purchases and acquisitions. It can be made by identifying which project needs can best be met by using products or services outside the organization. as make-or-buy analysis is one of the Tools and Techniques for Planning Purchases and Acquisition.


Different types of contracts can be used in different situations:
— Fixed price or lump sum contracts
— Cost reimbursable contracts
— Time and material contracts
— Unit price contracts

The Point of Total Assumption (PTA) is the cost at which the contractor assumes total responsibility for each additional dollar of contract cost. Contracts should include specific clauses to take into account issues unique to the project and require various educational or work experiences for different pay rights. A termination clause is a contract clause that allows the buyer or supplier to end the contract. A statement of work is a description of the work required for the procurement.

Planning contacting involves preparing several documents needed for potential sellers to prepare their responses and determining the evaluation criteria for the contract award. Request for Proposals: used to solicit proposals from prospective sellers. And Requests for Quotes: used to solicit quotes or bids from prospective suppliers.

Requesting Seller Responses is deciding whom to ask to do the work, sending appropriate documentation to potential sellers, and obtaining proposals or bids. In selecting sellers the activities involves
— Evaluating proposals or bids from sellers
— Choosing the best one
— Negotiating the contract
— Awarding the contract

Administering the contract is to ensures that the seller’s performance meets contractual requirements.

Closing the Contract involves completing and settling contracts and resolving any open items. The project team should, determine if all work was completed correctly and satisfactorily.

Chapter 11

Project risk management

As we know, risk can be negative (understanding potential problems that might occur in the project and how they might impede project success) or positive (risks that result in good things happening; sometimes called opportunities). Risk utility or risk tolerance is the amount of satisfaction or pleasure received from a potential payoff. There are six processes involved:
@ Risk management planning
— Risk identification
— Qualitative risk analysis,
— Quantitative risk analysis
— Risk response planning
— Risk monitoring and control

The main output of risk management planning is a risk management plan—a plan that documents the procedures for managing risk throughout a project. A risk breakdown structure is a hierarchy of potential risk categories for a project. Similar to a work breakdown structure but used to identify and categorize risks.


In addition, Risk identification is the process of understanding what potential events might hurt or enhance a particular project. Risk identification tools and techniques include: brainstorming, the Delphi Technique, Interviewing and SWOT analysis. Thus, a risk register is a document that contains the results of various risk management processes and that is often displayed in a table or spreadsheet format and for documenting potential risk events and related information.

Top Ten Risk Item Tracking is a qualitative risk analysis tool that helps to identify risks and maintain an awareness of risks throughout the life of a project. A watch list is a list of risks that are low priority, but are still identified as potential risks.

Quantitative Risk Analysis often follows qualitative risk analysis, but both can be done together. Main techniques include: Decision tree analysis, simulation and sensitivity analysis. After identifying and quantifying risks, you must decide how to respond to them. Four main response strategies for negative risks:
— Risk avoidance
— Risk acceptance
— Risk transference
— Risk mitigation

Workarounds are unplanned responses to risk events that must be done when there are no contingency plans.